Works on any device · PWA - installable as an app
Subcontractor Self-Service Portal
Your subcontractors submit their own applications.
You just assess and certify.
The ContractorApplications subcontractor portal is a fully featured, mobile-first web application included as standard. Subcontractors log in with a secure magic link - no password required - and submit structured applications, track certification status, manage variations and view their full payment history.
Login & Access
Passwordless magic-link login.
No account setup burden for subcontractors.
Subcontractors receive an invitation by email from your team. After that, logging in is as simple as entering an email address and clicking the link sent to their inbox - no password to remember, no app to install, no account creation process to manage.
- Email-based magic-link authentication - one click to log in
- Session lasts 8 hours - links expire after 30 minutes for security
- Works in any browser on any device - desktop, tablet or phone
- Installable as a PWA on iOS and Android for app-like access
- Push notifications available once installed - certification updates, messages
- Multiple principal contractor relationships managed from a single account
Subcontractor Portal - Sign In
Sign in to your portal
Enter your email and we'll send a secure one-click login link.
subcontractor@company.co.uk
Send login link →
Secure passwordless sign-in.
Application Submission
Structured applications every time.
No more inconsistent PDFs.
Subcontractors submit applications through a guided portal form. They enter the period end date, gross value claimed, a breakdown by cost category and any supporting documents. Your team receives a consistent, comparable submission every application - not whatever format the subcontractor happens to use.
- Guided application form with period, gross value and breakdown fields
- Previous cumulative amounts shown to aid accurate submission
- Upload supporting documents, schedules of value and daywork sheets
- Application draft mode - save progress and submit when ready
- Submission confirmation with reference number and timestamp
- Instant notification to your commercial team on submission
- Full submission history - every application ever submitted, never lost
Subcontractor Portal - New Application
Application 6 – New Submission
Period End Date
31 May 2025
Previous Cumulative
£74,400
Gross Value Claimed (Cumulative)
£95,900
Schedule_of_Values_App6.pdf
Attached · 284 KB
Submit Application →
Certification & Status
Real-time status. No more chasing calls.
As soon as your team certifies an application, the subcontractor sees the certified value and any assessor notes in their portal. No phone calls, no email threads, no uncertainty. The certified amount, retention deducted and net due are all shown clearly.
- Live status updates - submitted, under review, certified, paid
- Certified value shown immediately on certification
- Assessor notes visible in the portal when a value is adjusted
- Gross certified, retention held and net due broken out clearly
- Push notification on certification if portal is installed as PWA
- Full audit trail showing who certified, at what value and when
- Download certification PDF directly from the portal
Subcontractor Portal - Application 5
Application 5 Certified
Assessed and certified by J. Reynolds · 14 May 2025
Gross Value Claimed
£18,750
Gross Certified
£18,400
Retention (5%)
−£920
Net Certified This Period
£17,480
Assessor Note
£350 deducted – mechanical attendance not evidenced this period. Please include daywork sheets with next application.
Variations & Retention
Variations tracked. Retention visible.
No surprises at final account.
Subcontractors submit variation requests directly through the portal with a description, value and supporting documents. Your team approves or disputes them - with notes fed back to the subcontractor. Approved variations can be included in the next payment application. Retention is shown transparently in the portal at every stage.
- Submit variation requests with description, value and attachments
- Track variation status - pending, approved, disputed
- Assessor notes visible on disputed or adjusted variations
- Approved variations included in next application automatically
- Retention schedule visible per application in the portal
- Release events recorded and visible - practical completion and DLP
- Total retention held shown prominently on the dashboard
Subcontractor Portal - Variations & Retention
Variation Log
VO-001 · £1,800
Extended programme – 14 day delay
VO-002 · £2,750
Revised cable routes – design change
VO-003 · £4,200
Additional groundworks
Retention Summary
Total retention held£3,910
Released to date£772
Retention rate5%
All Portal Features
Everything in the subcontractor portal,
included as standard
Magic Link Login
Passwordless email authentication. One click from inbox to portal - no password to forget or reset.
Structured Application Submission
Guided application form with period, gross value, breakdown and document attachment. Consistent every time.
Certification Visibility
See the certified value, assessor notes and net due immediately on certification, with no chasing required.
Variation Management
Submit variation requests, track approval status and receive assessor feedback - all through the portal.
Retention Schedule
Full retention schedule per application, showing held, released and current balance at any point.
Financial Dashboard
Contract value, certified to date, retention held and outstanding applications - at a glance per project.
Secure Messaging
Receive and reply to messages about specific applications from your principal contractor's commercial team.
Multi-Customer Switcher
Work with multiple principal contractors from one account. Switch instantly with separate projects and applications per customer.
Push Notifications
Install the portal as a PWA and receive push notifications for certifications, variation decisions and new messages.
Document Downloads
Download certification PDFs and view all submitted documents directly from the portal at any time.
Contact Management
Maintain multiple contacts for your organisation with a designated primary contact per principal contractor.
Company Profile
Manage company details, addresses, VAT number and Companies House number from the portal.
Give your subcontractors a portal they'll actually use.
The ContractorApplications portal is designed to be fast, mobile-friendly and genuinely simple. Subcontractors submit their own applications - your commercial team just assesses and certifies.