ContractorApplications gives principal contractors and main contractors a single platform to receive, assess and certify payment applications from their entire supply chain - with a self-service portal that lets subcontractors submit and track their own applications.
Quantity surveyors and commercial managers spend hours processing applications that arrive in different formats by email, manually cross-checking against contracts, chasing missing breakdowns and updating spreadsheets that nobody else trusts. Disputes are common, retention is forgotten and the audit trail is a shared inbox.
ContractorApplications is built around the actual commercial workflow of managing a subcontract - not a generic document system that's been re-labelled. Subcontractors submit, your team assesses and certifies, everyone has visibility.
Create a project, add your subcontractors and define their contract values. Set retention percentages, payment terms and variation rules once per subcontract. Invite subcontractors to the portal - they can begin submitting immediately.
Each subcontractor submits their payment application through the portal using a structured form. They provide a gross value claimed, a breakdown by trade or cost category, and can attach supporting documents. No more inconsistent PDFs and spreadsheets.
Your QS or commercial manager reviews the application, adjusts the certified value where needed, records their assessment notes and issues the certification. Retention is deducted automatically. The subcontractor sees the certified amount immediately in their portal.
Subcontractors submit applications through a structured portal form - gross value claimed, breakdowns, attachments and period dates. Your team receives a consistent, comparable submission every time rather than whatever format the subcontractor prefers.
Review each application against the contract value, previous certifications and cumulative totals. Adjust the certified value, add assessment notes and issue the certification. The platform tracks gross certified, retention held and net due automatically.
Every subcontractor gets a dedicated portal to submit applications, track certification status, view their payment history and respond to queries. Passwordless magic-link login. Works on any device. Keeps subcontractors informed without involving your team.
Organise everything by project. Each project holds its own set of subcontracts, with contract values, payment terms, retention percentages and variation budgets defined per subcontract. Filter your dashboard and reports by project at any time.
Retention is calculated and deducted automatically from each certified application based on the percentage set for the subcontract. The platform tracks cumulative retention held, retention released and the balance due at any point in the project lifecycle.
Subcontractors submit variation requests through the portal. Your team reviews, adjusts the value and approves or rejects. Approved variations are recorded against the subcontract and can be included in payment applications. Full variation log maintained throughout.
Never miss a payment notice deadline again. The platform tracks the due date for each application based on your payment terms. Automated reminders alert your team before the pay-less notice window closes, giving you time to act.
See the commercial position across all your projects and subcontracts at a glance. Total contract values, certified to date, retention held, variations approved and payments outstanding - all in one place, updated in real time.
Communicate directly with subcontractors about their applications through the platform. Messages are threaded per subcontractor and application. Subcontractors receive and reply via the portal - keeping all commercial conversations in one auditable place.
Push certified application data directly to Xero, QuickBooks Online or Sage Business Cloud. Certified values, retention and payment schedules flow through to your accounting system without manual re-entry, eliminating duplicate data and reconciliation errors.
Export application registers, certification summaries, retention schedules and variation logs as CSV. Generate board pack PDFs showing commercial position by project. Filter by any combination of project, subcontractor, period or status before exporting.
Every action - application submitted, certification issued, variation approved, message sent - is logged with a timestamped audit entry and actor attribution. All documents and financial data are encrypted at rest using AES-256 encryption.
ContractorApplications serves two distinct users - the principal contractors managing their supply chain commercially, and the subcontractors submitting and tracking their own applications. Both get exactly what they need from the same platform.
Stop processing applications from your inbox. Get a structured, consistent view of every subcontractor's application - assessed against contract, tracked through to payment, fully auditable.
Stop sending applications by email and waiting weeks to find out the outcome. The self-service portal gives every subcontractor a structured, transparent view of their applications and payment status.
The ContractorApplications subcontractor portal is a fully featured self-service web application - included as standard. Subcontractors log in, submit applications, track status and view their payment history, without involving your commercial team.
ContractorApplications sits alongside a growing range of specialist tools from Construct Software - all designed for the UK electrical contracting and building services sector.
Supply chain compliance management - document tracking, compliance scoring and contractor portal.
Full compliance management - PAT testing, EICRs, Minor Works and document management across sites.
BS 7671 test & certification - EICs, MWCs and EICRs compliant with A4:2026.
Multi-circuit cable calculations for BS 7671 design work on projects of any scale.
Structured interim electrical safety inspections with locked PDF reports and secure client sharing.
Full-stack FM for planned maintenance, reactive jobs and asset management across portfolios.
The Construct Software suite grows regularly. New specialist tools added across the industry.
Everything you need to know before getting started.
ContractorApplications gives your commercial team a live, structured view of every payment application in your supply chain - with a portal that puts submission and tracking in the subcontractors' hands, not your inbox.